Please find enclosed some Questions relating to Item 10 Southwest One (SWO) Succession Planning
Q1 In paragraph 3.8 “The contract has two distinct elements both of which are intended to provide financial benefits. The first relates to the Operational Services for which TDBC achieves an annual reduction (2.5%, but which is subject to inflationary uplift) in the Unitary Charge payments to SWO. The second are the Transformation projects, including Procurement, designed to
generate additional benefits and savings over the term of the contract. The original target for procurement savings was £10m, but SWO have revised this to circa £5m. In practice only circa £3m savings have been identified to date.”
a) What was the level of cashable savings at the end of March 2015?
A: The savings delivered through the procurement savings project as at March 2015 are £2.631m. The broader savings figure including the savings for the operational services is in the process of being calculated, but is not available at present.
b) What is the forecast cashable savings by the end of contract (2017)?
A: The projected savings from the procurement savings project are currently £3.049m. The broader savings figure including the savings for the operational services is in the process of being calculated, but is not available at present.
Q2 Will there be joint working with Somerset County Council (SCC) and West Somerset Council (WSC) for the SWO exit strategy?
A: TDBC will engage with all of the partners in SWO in order to progress and implement the Succession Planning Project. West Somerset Council is not a partner to SWO and consequently does not need to be directly involved. However, in identifying and developing the future service delivery options for the TDBC services within SWO we obviously need to take into account the partnership with WSC.
Q3 Will there be joint ICT with Somerset County Council in County Hall when TDBC relocate?
A: At this stage we are not able to answer this question. However, we are conscious that we need to ensure that the options and recommendations flowing from Phase 1 of the SWO succession planning review support and complement the Council’s strategic objectives and any new operating model.
Q4 a) Will the review take account of the recently reported discussions about joint working between Avon & Somerset Police and Wiltshire Police?
A: We will, as stated above, engage with all of the partners in SWO in order to progress the Succession Planning Project.
b) What was the outcome of the “partners” conference call (about the issues mentioned in a)) in January 2015?
A: We noted the position in relation to the Avon & Somerset Police discussions with Wiltshire and they agreed to update us as those discussions progress.
Q5 Will the TDBC review also include considering creating jobs in the local economy?
A: The review will aim to identify options and recommendations which best support the Council’s corporate objectives, which includes economic growth.
Q6 a) Can the review options also include more Public-Public Shared Services with neighbouring Local Authorities?
b) Will the project conduct an impact assessment should a Unitary Council reorganisation take place after the elections?
A: The review will extend beyond the date of the election and consequently will be able to take into account any changes following the election.
Q7 Will best practice be followed where a Full Business Case (FBC) is developed ahead of a preferred option being chosen?
(Nb Project ISIS which led to SWO chose the preferred option before a FBC was developed.)
A: Yes, the intention is to develop a full and costed business case.
Q8 Will the SWO exit project be regularly reported to this Committee?
A: We are looking to implement appropriate and regular Member governance for a project of this nature and size with formal reports being taken to the relevant committees at key stages of the project.
Q9 How much have you budgeted for the SWO exit strategy?
A: The budget estimate for Phase 1 of the project is £102k. The budget requirements for the future phases will be identified as part of the work undertaken during phase 1.